Deadlines

Deadlines will be no earlier than August, 2017.

Please note, 2017 is a Master’s Year.

Rules for Submissions

The following rules apply to all music video contests at Anime Weekend Atlanta. All contests operate at the discretion of the Video Art Track and Anime Weekend Atlanta crew. Rules are subject to change without notice. Each contest is also governed by additional rules and procedures. Category and Award descriptions available on this website are guidelines only. Crew may add, change, or eliminate categories as they see fit. Awards have no significant cash value. Often, they have no tangible value whatsoever.

By submitting an entry to the Video Art Track, the video editor grants the Video Art Track non-revocable permission to exhibit and distribute that work. The video editor otherwise retains all rights and responsibilities relating to their creation. The Video Art Track and Anime Weekend Atlanta supports Remix Culture. All participants retain all rights to the value added by their creative endeavors, and respect the rights retained by the original creators of the material they transform. The Video Art Track does not dictate decisions of artistic judgment. The artistic design of your entry can be anything you choose and may draw from any type of source material, aural or visual.

We encourage all artists to seek out new and original projects. You may enter as many contests as you wish, but a single work may not be entered into more than one of our contests, present or past. The Video Art Track generally accepts works that have participated in and/or won awards in other contests.

Rules for The Music Video Exposition

The goal of The Music Video Exposition (sometimes “The Exposition” or just “The Expo”) has always been to exhibit as many videos as possible while awarding recognition to as many deserving videos as is practical. The Exposition is just that, an exposition and not a contest. Recognition is awarded, but there are no prizes. Entries are judged by the Video Art Track Crew members, taking into account primarily artistic elements. Often new awards are created on the spot for innovative and creative entries. The Exposition has no official list of specific awards, and thus the awards presented change every year.

Typically awards are at least given for Best Action, Best Comedy, Best Drama, Best Romance, and a “Grand Prize,” which traditionally has been given to the most surprising, unconventional and well-executed submission each year.

  • Deadline: All entries in the Music Video Exposition must be received by DEADLINE TBA. We expect your video to be completely uploaded and in our hands at this time. If there are technical issues, we will work with you to complete your upload.
  • Quantity: Multiple submissions to this contest are allowed. You may include a note letting us know which single video you would most like to have exhibited during the convention, however we may choose to show any video submitted. Because of time constraints, while we’ll make an effort to show one video from everyone who submits to Anime Weekend Atlanta, we can no longer promise to do so.
  • Identification: We ask that submissions to this contest must be free of any creator identification, including but not limited to studio bumpers or credit rolls.  We strongly suggest one second of black silence before and after your submission and nothing more.
  • Participation: Anyone may submit a video to the Exposition, even if they will not be attending Anime Weekend Atlanta!

Rules for Professional Awards

For the first Video Art Track, we wanted to offer something new in the way music videos were judged. Instead of having crew review the videos (which we do for the Exposition), or letting the audience vote on entries (often leading to logistical nightmares), we created a contest judged exclusively by those who participated. Much like the Academy Awards, the Professional Awards (or sometimes “The Pro Awards”) represent the opinion of your editing peers, and hence a higher standard for those who wish to participate.

Here’s how it works: once all entries have been received by the Video Art Track, they are made available online exclusively for those who submitted to review. What follows are three rounds, category creation, nomination and voting.

During the first round the participants may propose the categories of awards that will be given for this contest year. The initial awards of “Best Video”, “Best Action”, “Best Comedy”, “Best Drama” and “Best Romance” are always included. For the specific, inventive, humorous and non-derogatory (we will never support categories such as “Worst Video”) categories that the participants submit, the nature of and support garnered by the proposed categories will be considered by the crew members when deciding the trophies to order for the year.

During the second round, participants nominate videos for the selected awards. The Video Art Track crew members may adjust nominations if we feel the nomination is not in the spirit of the selected category (for example, nominations for a very serious dramatic video may be ignored in the Comedy category).

During the final round, the top videos in each category, based on nominations with crew members deciding how to handle ties, compete for the award in each category.

Each round takes one week.

  • Deadline: All entries in the Professional Awards must be received by DEADLINE TBA. We expect your video to be completely uploaded and in our hands at this time. If there are technical issues, we will work with you to complete your upload. This is earlier than our other deadlines to give us time to prepare the judging website and to allow time for the three rounds of voting, as well as the ordering of trophies for each award.
  • Right of First Exhibition: By submitting a video to this contest, you are granting the Video Art Track the right of first exhibition of your submission. Submissions may not have been presented in any public venue nor distributed online in any fashion prior to their initial screening during the awards show at Anime Weekend Atlanta.
  • Quantity: Each individual editor may only contribute effort to two submissions to this contest. This includes any submissions made as an individual, as well as participation in any multi-editor projects (MEPs).
  • Duration: The longest running time we will accept for this contest is 18 minutes total. This may be divided between the permitted submissions. Running time in excess of this may result in one or both of your submissions being moved to the Music Video Exposition.
  • Content: We ask all editors to consider limiting themselves to the standards of an “R” motion picture rating. Videos that in the sole opinion of Video Art Track crew exceed this standard and may be judged by a subset of all participants of the contests and may not be screened during the awards ceremony. This is to continue to permit those who produce videos with adult content to seek the recognition of their peers through the Professional Awards.
  • Participation: While anyone may submit to the Professional Awards, the contest is intended for those who have solid experience in video editing and music video contests. We have no standard for calling yourself a professional beyond acting professionally to your fellow editors as you review and vote the submissions to this contest, including not distributing screening copies outside the contest.  (It is, of course, permissible to review submissions while accompanied by others in person, in the privacy of your own home.)
  • Identification: Submissions to this contest must be free of any creator identification, including but not limited to studio bumpers or credit rolls. We strongly suggest one second of black silence before and after your submission and nothing more. Participants may choose to make a reasonable effort to keep their identity as the editor of a specific entry a secret.  While this is up to each individual editor, the no bumpers, credits or identification rule applies to all submissions.
  • Voting: By entering this contest, you will be expected by your peers to review and vote on hours of submitted content. However, no participant will ever be required to review or vote on any specific submission that they may find objectionable. Voting in this contest is a privilege, not an obligation. We also ask that judges vote their own conscience, making their own decision.
  • Multi-editor Projects: Multi-editor projects (MEPs) are welcome, subject to the participation rule above, however a multi-editor project will only be granted a single vote regardless of how many people are involved in the project, and if any person involved in the project also submits a solo project, no additional vote will be granted for the MEP. Only the registered voting participant of a MEP should cast the vote.
  • Age of Participants: All participants must certify that they are 18 years of age or older through our web site before they will be granted access to the videos with adult content.

Submission Instructions

All submissions must be uploaded online with our submission form. The entire form with contact information must be completed for each video. Professional Awards participants will be contacted at the email address provided with voting information. Multi-editor Projects (MEPs) and other works created by more than one person will need to designate one person as the point of contact for the work. This person should complete the submission form listing all editors in the Legal Name field as noted and upload the video.

We no longer provide FTP accounts for uploads. The submission form supports web uploads up to 256 megabytes in size. This should be adaquate for most submissions. If you need more space, you may contact Video Art Track Technical to make arrangements. We only accept submissions via this form. We will not obtain your video from YouTube or any other website, unless special arrangements have been made. The rules and guidelines that follow apply to all contests.

If you have any technical questions regarding your submissions, please contact Video Art Technical. In almost all cases these days, MPEG-4 is the best file format. What follows is a very technical discussion. If you wish, you can avoid all of this by downloading Handbrake and using its “High Profile” to encode your video. Please understand this may result in reduced quality through recompression, which is a component of the judging for both The Professional Awards and The Masters, and that you may get better results by exporting from your editing software following the guidelines below.

It is critically important that you review your video for audio sync issues, and we recommend playing your video in VLC to do so, regardless of your usual media player or editing software. Both VLC and Handbrake are available for both Windows and Macintosh platforms. It is generally beneficial to include one second of black silence at the start and end of your submission. Each submission must be a single file with both audio and video. Please do not submit interlaced video.

MPEG-4

  • MPEG-4 is the preferred video format. MPEG-4 has two video standards. AVC, also known as h.264, is the superior CODEC and should be used.
  • Container: The MP4 container is preferred, unless you are using FLAC audio (see below).
  • Frame Rate: 23.976 (preferred), 24, 25, 29.97 (preferred), and 30. It is always best to use the frame rate of the original source material.
  • Resolution: 720p preferred, 480p and 1080p accepted. If you must submit 480i content, please use MPEG-2 instead. Please avoid submitting 1080i content. Other resolutions may be converted as necessary. If submitting high definition content, understand that not all our convention equipment is able to project in high definition, and your video may (and likely will) screen converted to standard definition during the convention. High definition content will be judged in high definition, however understand that during artistic judging no additional preference will be given to high definition content over standard definition content.
  • Audio: AAC stereo (not joint-stereo) with 48 KHz sampling at 192 kbps (recommended). FLAC audio is also accepted, but only in an MKV container. Multi channel audio (5.1, etc) must also include a stereo track for playback at the convention. Other formats may be converted as necessary.
  • The best MPEG-4 AVC encoder is x264 wich is open source and available on multiple platforms. The recommended command line settings for this app is “–crf 14 –profile high –preset veryslow –tune fastdecode” which will create a large, but high quality file.
  • Due to issues with the AAC specification and audio drift, FLAC, an open source lossless audio encoder, is also accepted. If encoding with FLAC, please choose the “–best” command line, and MUX the audio and video with Matroska (MKV) instead of an MPEG-4 (MP4) file container.

Other Formats

  • If you are unsure how to or unable to convert your submission to one of the above two formats, please submit your original source file and let us attempt the conversion for you. That said, there are a few formats that give us particular trouble.
  • Please avoid sending files in QuickTime (MOV) format. QuickTime can save MPEG-4 files, so we ask you do this conversion yourself. We do have Macintosh computers available if we must attempt a MOV conversion but the owner’s time and patience is limited and we don’t want to impose unless it is necessary.
  • Please avoid sending files in Windows proprietary formats (WMV, ASF). These are very difficult (and sometimes nearly impossible) to convert, and most programs that save files in these formats also support one of our preferred formats. In particular Windows Movie Maker is capable of saving in AVI format:
    • Open Windows Movie Maker
    • Load the project
    • Click “Save to my computer”
    • Select the folder and file name, click NEXT.
    • Click on SHOW MORE CHOICES, and then select OTHER SETTINGS
    • In the drop-down list, choose DV-AVI
    • Click NEXT to output the file
  • We cannot accept video in Flash, Silverlight or Shockwave format. You must handle the conversion of your project to another format on your own.
  • If you have any questions about video format and conversion, please contact us at VideoArt@awa-con.com

The Thunderdome

The Video Art Thunderdome will return at Anime Weekend Atlanta 2017.